What is a Fuel Management System?

Whether you’re managing a few vehicles in a fleet as part of your daily operations, or your company has an Australian wide fleet to track, you will understand the importance of having a well-managed fuel system. Not only will it save you time and money in the short term, but it can also add up to hundreds of thousands of dollars over a single year.

What is a Fuel Management System? » Fuel Management System

What is a Fuel Management System?

A Fuel Management System is hardware and software products that are combined in one system that can that monitoring fuel delivery and consumption, as well as sure up the security, access and safety measures involved in keeping your fleet running. Because every detail is monitored and reported on, it ensures that data is transparent between the driver, owner, and suppliers of the fuel.

What are the Benefits of a Fuel Management System?


Fuel management systems can help you to increase your fuelling efficiency and security. Including features like an identification tag assigned to each vehicle in the fleet, means that it will also reduce the risk of fuel theft. If the vehicle that arrives at the distribution point has no ID, it means that no fuel can be dispensed. This also ensures that every drop is accounted for. Fuel Management Systems can also be linked to the Australian Tax Office directly, so that tax credits are accounted for automatically.

While vehicles are refilling, the management system captures the milage of the vehicle, to cross reference it with reported machine times and driver routes. When the vehicle is full, the system will automatically shut off, cutting the supply.


Keeping track of what fuel is needed and being used is also automated with a Fuel Management System, which are available for both fixed positions and mobile storage like a fuel truck. When coupled with a solution like tank overfill prevention,  considerations like monitoring and managing tank levels and fluid loss control are automated, and readable externally via the software that is included in the system.

Key Functions:

  • Real time tank level measurement and recording
  • Bulk water detection
  • Tank side display for operators
  • Bulk storage overfill protection
  • Automated stock rotation & MCC/PLC controls
  • Tracking and management of fluid moves between bulk storages
  • Tank side (local) ‘high’ or ‘low’ level alarms
  • Software alarms

What are some of the Components of a Fuel Management System?


Controllers are at the core of any fuel management system. These units are deployed on-site in the vicinity of bulk storages, fuel pumps, and dispensing points. The Controllers manage all local fluid access and security, as well as accurately capturing data such as tank levels, fuel dispensed into equipment, fluid moves between storages, and more. Banlaw sells specific Controller versions with advanced functionality to support mobile refuelling applications (service trucks), automated stock rotation, and the integration of electronic safety systems (SIS/SIL).


The Banlaw ResTrackTM Resource Management Software (RMS) is an enterprise software solution for measuring, managing, securing and reporting upon industrial fluids. The RMS can be installed on a corporate network, or as a vendor-managed online fuel management system. ResTrack provides secure anytime, anywhere, any device access to the fuel management system from devices that have a web browser. Banlaw ResTrackTM is an Australian Tax Office (ATO) compliant means of Fuel Tax Credit reconciliation.

February 17, 2023