Predictive and Preventative Maintenance

The following is an excerpt from the Austmine webinar ‘Predictive Maintenance and Life of Asset’, which was aired to Australian Mining, Equipment, Technology, and Services organisations (METS) in August 2016.

The presenter; João Silveirinha, is Banlaw’s Group Engineering & Development Manager. João’s background is innovation in engineering across a range of industries; more recently Energy, Oil & Gas, and Mining. On a day to day basis João is involved in planning around Functional Safety, Machine Safety and Explosive Atmospheres. His team leverage many of the key International Standards that form the guidelines for safe and innovative practices across numerous heavy industries. João is originally from Portugal, and is now based out of Newcastle in Australia.

In this update, João shares some insights regarding maintenance planning, along with the predictive maintenance and preventative maintenance behaviours which enable best practice.

a man in uniform with tank side controller in his side


Predictive maintenance and optimising the life of assets through unified fuel management

I wish to discuss what is a ‘Unified Fuel Management’ approach, with a special focus on predictive maintenance and preventative maintenance.

Before we start we need to take a step back and think about the big picture. Where do these processes fit, and how do they increase the life of assets? That is the question.

Maintaining optimum performance across fleets and infrastructure and achieving many smaller efficiency gains, will over time lead to very significant productivity increases.

When we speak about fleet management, asset management and maintenance management systems, we need to look at these concepts as part of an overall quality system. These systems have similar requirements as specified in ISO 9001.

At the end of the day, upper management represent the key stakeholder group, and must also be the biggest supporters for the implementation of such systems to be successful. It is critical that for implementation success, management must provide a clear vision and strategy. It is then down to engineering, operations and maintenance functions to work together, and establish adequate requirements. These cross-functional planning teams must recommend to management appropriate metrics to establish success, or to identify further opportunities to improve. These factors enable a continuous improvement model.

In every country there are regulatory standards and requirements which will help provide guidelines for the implementation of such systems. The key aspects are:

  • Implementation of innovation in the maintenance processes
  • Implementation of new technologies which can bring rewards
  • Implementation of measures which drive operational quality and productivity
  • Safety management systems

These are some of the focus areas, which can be applied to limit waste and inefficiencies. In short, if you can’t measure it, then you can’t manage it.

Note – Safety management systems applied to maintenance are of special importance when we are dealing with higher-risk maintenance activities, which are the norm in a mining or rail context.

There are many systematic methods which have been developed, and can be implemented in the maintenance processes. Total Productive Maintenance (TPM), Kaizen (the Japanese ‘change for better’ approach), Lean Maintenance (which focuses on the elimination of waste), and 5S (continuous improvement which can readily be applied in workshops) are just a few which I have seen specifically applied towards maintenance programs, and which have provided the framework for organisations to achieve very measurable success.

I think the cultural change related to deploying these kinds of processes is perhaps the biggest challenge. These teething issues are overcome most quickly by creating interdepartmental teams. These teams of people with different roles can get involved in planning workgroups, but this also establishes the needed buy-in and appetite for success. From my experience if someone doesn’t really understand the problem; even better. They will make the simplest questions which will eventually lead to the resolution of the problem. In my experience 90% of the time the operator has the solution for the problem.

So, predictive maintenance examples: I tend to support several tools to guide predictive maintenance in our sector (fuels and lubricants).

Scheduled hydrocarbon fluid sampling provides the insight to stay ahead of problems. Laboratory analysis, data interpretation, and then quickly taking action are the most critical part. Interpretation of contaminants and fluid composition can give us up-front information on wear rate of the equipment. Condition monitoring of filters and auxiliary equipment further reduces the vectors where contamination is introduced; more on that later.

Real time data acquisition methods are of extreme importance, and software reporting of abnormal equipment fuel consumption. The idea is identification and action based on symptoms rather than problems, and these are some of the tools that we use to help our customers. With regards to preventative maintenance, this process becomes an additional layer of asset protection. Advice is often provided by the OEM as well, to support planning for a specific machine type.

Executing a preventative maintenance plan can be a complex task, requiring a multi-skilled workforce. Some of the key aspects are:

  • Having a strategy in place
  • Monitoring the process for continuous improvement purposes
  • Real-time and reliable data acquisition and availability
  • Scheduled maintenance which leads to safe operation of your assets (such as a haul truck, or a complex process area like a fuel farm for example)
  • Limitation of the risks you accept (skipping routine predictive and preventative activities can lead to warranty claims, which may not be covered by OEMs or your insurances

the unified fuel management


Unified fuel management

The Unified Fuel Management philosophy is a powerful tool. This method provides guidance and helps companies set key requirements and have full control in the asset life-cycle; including the hydrocarbons involved, from buy to burn. I’ll provide some practical examples on how the system works, and what are the key benefits.

Safe refuelling

Overfill protection systems can be used in multiple markets like rail or mining heavy equipment, as well as bulk storages. These systems help maintain the integrity of the equipment by preventing over pressurisation of fuel tanks, preventing spills (and contamination from overfill events), and increasing refuelling efficiency as well. There are electrical and hydraulic powered versions available. The hydraulically powered version from Banlaw offers flowrates of up to 1000 lpm (264 gpm), and the electrically powered version has no limitations with regards to flowrate.

High-speed refuelling

By optimising the achievable flowrate when refuelling plant and equipment, you will increase the productivity of equipment and utilisation of refuelling infrastructure. This can be achieved at fixed refuelling facilities and also with mobile service vehicles.

Contamination control

Contamination continues to be one of the most serious issues in fuel consuming industries such as mining and rail. Unfortunately, it’s not sufficient to simply invest in your fuel filtration infrastructure at incoming or dispensing points in the fuel farm. Having a full operational analysis done of your fluid management equipment and processes will help maintenance and operations to increase asset reliability.

fuel farm filtration, ex8000 excavator fuel & lubes filling point, contaminated diesel

On the right-hand picture we have a sample of diesel collected on a mine site. The top layer is diesel, the middle brown layer is a muddy sludge, and on the bottom in white, is water. This is the kind of contamination we deal with.

We try to prevent these contaminants from reaching the fuel injectors on the machines. It can become very expensive to fix a breakdown which has been due to water in the diesel supply. Moreover, a situation like that shown in the diesel sample picture can take multiple machines offline in rapid succession.

Some examples of contamination control techniques include:

  • Installation of filtration systems
  • Flush faced and colour-coded fluid couplings with a single fluid type assigned to each colour (this will prevent contamination and cross contamination).
  • Water detection in bulk tanks by use of tank level monitoring systems
  • Filtered breathers on your tanks, bulk storages as well as the reservoirs on vehicles for fuels and other fluids. As you may know a mine site can be an extremely dusty environment, and you just don’t want all of that dust making its way into your tanks through the vent

For more information on Fluid Contamination, check Banlaw’s Contamination Control Checklist.

Fuel security

Leveraging a fuel management system can ensure that only the correct fluid is dispensed to the correct vehicle, in the correct amount. The fact that only authorised machines receive fluids, can enable fluid reconciliation rates in excess of 99.5%

This level of control satisfies tax office requirements so your business can claim its full fuel tax credit entitlement and also the levels of environmental compliance required of modern heavy industries. Appropriate fuel management helps ensure contamination control and responsible operations practices.

Environmental accountability

Having a reporting system enables companies to issue hydrocarbon accountability reports.

ERP accountability

ERP accountability means the integration of information across multiple departments, and it can also be one of the most challenging tasks. When we are talking about a company which may have many hundreds of people working across multiple sites, this becomes a real key enabler of the business if successfully achieved.

Onsite asset management

This is the end goal, and how to implement a safe operation. The first aspect of this is performing a requirements review. What are the requirements? Regulatory and regional standards exist to provide direction on how to increase asset lifetime.

Some examples of techniques and methods applied to fuel farm design and operation that help increase asset life are:

  • Proper requirements analysis
  • Performance of HAZOPS (to identify risk to equipment and people)
  • Planning with contribution from maintenance and operations
  • Implementation of safety instrumented systems for emergency stop circuits and overfill protection
  • Leveraging standards like the Australian Standard 61511 (functional safety)
  • Design of systems to meet requirements under AS 60079 (explosive atmospheres)

Ongoing specialised support

Having the right expert support is important for operations. Nobody can have a local specialist in every related field on the payroll. Organisations such as Banlaw are often valued the most for their design support, helpdesk, system health checks, site audits, software integration… all that specialist expertise, that when you need it, you need the advice to be right.

Access to specialised support keeps an operation moving forward, finding improvements, and innovating year after year.

What is one thing you could do today to fire up your predictive maintenance results quickly?

I’ll give you a quick example from one organisation I work with. They have a significant fleet of haul trucks and diggers. Together we chose to zero-in on fuel usage exception reporting at a machine level to improve fleet management.

The report compares fuel consumption of vehicles which have been classified into the same class, and identifies which vehicles are consuming fuels at above predefined thresholds. This predictive maintenance trigger leads to preventative maintenance activities in a very targeted way.

This international mining group has been able to achieve very significant reductions in their cost per wet tonne (cwt) of product, through targeting outlier machines identified with predictive reporting approaches, then taking appropriate action before a problem occurs.

Final considerations

At the end of the day it is up to management to define strategies and policies which will set the framework for Maintenance Management Systems. If management provides the right support to maintenance and operations teams; then they will achieve the incremental improvements, which distance innovative organisations from their peers.

Here is your Predictive Maintenance and Preventative Maintenance checklist in summary format:

  • Maintenance Management System
  • Establish requirements and OEM Specifications;
  • Accuracy of data captured
  • Asset Life Cycle Management
  • Use leading planning and ‘real time’ monitoring tools for predictive maintenance
  • Apply preventive maintenance measures to help maintain requirements
  • Perform condition monitoring and rapidly take action if required
  • Avoid delays and be flexible
  • Fuel and Fluids Management
  • Evaluate implemented systems and perform continuous improvement activities on the Maintenance Management System itself
  • Controlled Maintenance plans leads to Increased efficiency, productivity and reduction of Down time
João Silveirinha

Contact us now


September 9, 2016